VAT Refund

Commercial road transport is a driving power of international business. Companies in this industry use plenty of resources to keep the economy in motion.

Fuel represents the highest costs to a transportation company. Madison undertakes to claim the VAT paid on fuels all across the European Union, as well as in Norway and Switzerland.

VAT Refund VAT Refund
  • We take the burden of administration off your shoulders: optimize your taxation with no additional salary costs.
  • Our prices are competitive and transparent: no matter from which country the tax is reimbursed, our single fee makes calculation easy for you.
  • Select a different refund type in each country if you wish – and change it quarterly!
  • In additional to fuel, we arrange VAT refunds for road tolls, ferry costs, accommodation expenses and maintenance costs for vehicles.
  • Have an eye on your cash flow: check the status of your claims with our free eMadison web monitoring tool.
  • We continuously monitor the outstanding claims until their execution so that you can get your money back as soon as possible.
  • We are independent of fuel card providers – but are a reliable partner for them.
  • Our specialists have an in-depth knowledge of the tax regulations in the countries covered, and are in direct contact with local authorities.
  • Our expert customer service provides support and consultancy in a number of languages.
Service type Normal Pre-financed Net invoicing
Features You can select a different service type for each country
Annual or quarterly refund Quarterly refund Monthly refund
Reimbursement according to the pay-out of tax authorities Reimbursement within the month following the quarter – before your application to tax authorities is submitted. Reimbursement within the month following the relevant month – before your application is submitted to tax authorities
Lowest cost –highest amount refunded Helps optimizing your cash-flow Continuous liquidity
Option for the reimbursement of small amounts
Acceptance of cash receipts
This service is valid for all countries covered by Madison
Availability All EU countries plus Norway and Switzerland Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany,
Great Britain, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg,
the Netherlands, Slovakia, Slovenia, Spain
Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany,
Great Britain, Greece, Ireland, Latvia, Lithuania, Luxembourg, Slovakia, Slovenia, Spain
Minimum VATamount/country/claim 400 EUR/quarter or 50 EUR a year 400 EUR/quarter 200 EUR/month


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